Create a Label

Labels must first be created to be available for selection when printing. When creating a label, the variables available for use will depend on the selected label category. To customize labels, you can add custom label variables and choose only the variables you want to display on your labels.

Creating label templates beforehand simplifies the label-creating process by eliminating the need to enter label dimensions each time a label is created.

Helpful tip: Proceed to the Labels module, where you'll begin by creating the label templates. Consider these templates as designs that multiple products can utilize. Once the label templates are finalized, you can proceed to create the labels themselves.

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Create a label

  1. Click Labels in the Trace sidebar.
  2. Click Add.       
    • You will be taken to the Create Label page.                                                                                     add_label.png
  3. Click the Category drop-down and select a label category. 

    The variables available for selection will depend on the label category you select.  The label category also determines where the label will be available for selection.

  4. Type a label name in the Label Name field.                                                                                         label_name.png
  5. If using a label template, click the Copy label size from a template drop-down and select a template to apply to the label. 

    Using a Label Template is optional.  If using a Label Template, the template must be created in advance.  If no template is selected you will need to enter the label's dimensions.

  6. If a Label Template was not selected type the required label width and height in the Label width and Label height fields.                                                                                                                          label
  7. To set optional label margins, type the optional top, bottom, left, and right margins in the Top margin, Bottom margin, Left margin, and Right margin fields.

    If a label template with margins was selected, the margin fields will auto-populate with the label template's margins.

  8. Select the variables to show on the label by checking the box of each variable in the Visible column. 

    If a variable's corresponding Visible box is checked, that variable will be visible on the label. To display all variables on the label, check the All Variables box. 

    Rearrange variables by dragging and dropping them into your preferred position. 

    Resize QR and Bar Codes by dragging the corners.

    *Please be aware that the information shown on the label Preview is "test data" pulled from the Test Data column. The actual information displayed on the label will depend on the specific product(s) for which the label is being generated.

  9. Select the optional variable labels to display on the label by checking the box of each variable label in the Include Label column.
    Variable labels are the fields that appear in the Labels column. Check the Include All Labels box to display the labels for all selected variables.
  10. To add a custom label variable, click Add Custom Variable and click the type of custom variable to add.

    The custom label variable will be added at the bottom of the page. 

  11. If a custom text variable was added, type the custom variable title in the text field.

    To change the variable font to bold, click the variable's 3 dot menu and check the Bold box. 

    To change the variable font size, type your preferred font size in the appropriate field in the Font Size column.

    To wrap variable text, adjust the variable box size by dragging the corners to your preferred size.

    To duplicate a variable, click the copy icon. copy

  12. Click Save to save the label.
    • The label will appear on the Labels page.  After a label has been saved it cannot be deleted but can be edited or made invisible by clicking its Visibility toggle.  You will also have the ability to select the label when printing labels throughout Trace. The category assigned to a label will determine where the label will be available for selection within Trace.  
      • Labels assigned to the Propagation category will only be available when printing labels for propagation(s).
      • Labels assigned to the Plant category will only be available when printing labels for plants.
      • Labels assigned to the Inventory category will only be available when printing labels for Unlotted and Lotted Inventory.
      • Labels assigned to the Product category will only be available when printing end-product labels.


You can print multiple labels on a single sheet by formatting your printer's settings.